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Cabinet Decision: 15th February 2018
Title of Item/Report
Place Select Committee - Scrutiny Review of Billingham Event Infrastructure
Record of the Decision
Consideration was given to a report that presented the outcomes of the Place Select Committee’s review of Billingham Event Infrastructure.


1. For any potential future accommodation site solutions, BIFF need to fully consider the wellbeing of the performers, as well as their responsibilities around health and safety that have been outlined as part of this review.

2. In order to create safe temporary accommodation for its performers, BIFF should consider all elements within the summary of estimated infrastructure costs for various accommodation options devised as part of this review (including the sums of money emerging as part of this analysis). As a key contributor to the festival, SBC should satisfy itself that these requirements are being met.

3. Due to the likelihood of increased accommodation costs following the loss of the former Campus School sports block, BIFF may wish to build on existing, and identify new, funding streams that could assist them in providing appropriate accommodation solutions.

4. Subject to funding streams becoming available, BIFF and SBC should further explore the feasibility of using either John Whitehead Park or Sidlaw Road (former college site) as accommodation site solutions, and in the event that neither is suitable, should identify and explore potential solutions across a wider geographical area.

5. As an advocate of BIFF, and in recognising the benefits it provides for the town of Billingham, Billingham Town Council may want to consider enhancing its role and financial contribution in supporting the festival’s future sustainability.

6. BIFF should ensure that any future accommodation site is overseen by suitably qualified personnel at all times, including during construction and deconstruction phases.

7. There is limited scope to reduce the accommodation costs by reducing the scale or duration of the event in a single year due to CIOFF requirements. In principle, BIFF could consider the frequency of the event in order to reduce the annual burden of the infrastructure costs.
Reasons for the Decision
The report presents the findings of the scrutiny review of Billingham Event Infrastructure which was an agreed addition to the 2017-2018 work programme.
Alternative Options Considered and Rejected
Declared (Cabinet Member) Conflicts of Interest
Councillor Bob Cook declared a personal prejudicial interest in respect of agenda item 5 - Place Select Committee - Scrutiny Review of Billingham Event Infrastructure as he was a Board Member of BIFF. Councillor Bob Cook withdrew from the meeting and left the room during consideration of the item. Councillor Jim Beall was in the Chair during consideration of the item.

Councillor Ann McCoy declared a personal non prejudicial interest in respect of agenda item 5 - Place Select Committee - Scrutiny Review of Billingham Event Infrastructure as she was a member of Billingham Town Council.
Details of any Dispensations
Date and Time by which Call In must be executed
Midnight, 23 February 2018

Date of Publication: 19 February 2018

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