Stockton-on-Tees Borough Council

Big plans, bright future

Parish Council Liaison Forum Minutes

Date:
Monday, 12th September, 2011
Time:
7.00pm
Place:
Council Chamber, Town Hall, High Street, Stockton on Tees, TS18 1AU
 
Please note: all Minutes are subject to approval at the next Meeting

Attendance Details

Present:
Cllr David Coleman (Chairman), Cllr Robert Cook, Cllr Terry Laing, Cllr Ray McCall, Cllr Barry Woodhouse, J Beaumont, K Brown (Kirklevington Parish Council); G Colling, J Walker (Egglescliffe and Eaglescliffe Parish Council); S Smart (Billingham East Parish Council); R Patterson (Ingleby Barwick Town Council)
Officers:
Mrs B Brown (C); Ms R Young (DNS); Mrs T Harrison (LD)
In Attendance:
No other persons were in attendance.
Apologies for absence:
G Rees (Grindon Parish Councillor)
Item Description Decision
Public
PCL
7/11
EVACUATION PROCEDURE
 
PCL
8/11
DECLARATIONS OF INTEREST
 
PCL
9/11
MINUTES OF THE MEETING HELD ON 20TH JUNE 2011
 
PCL
10/11
CONSULTATION ON PROPOSED CHANGES TO THE EARLY YEARS SERVICES IN STOCKTON BOROUGH-PRESENTATION
AGREED that members comments be fed into the consultation.
PCL
11/11
LOCAL DEVELOPMENT FRAMEWORK UPDATE:
PLANNING THE FUTURE OF RURAL VILLAGES AND THE DRAFT ASSESSMENT OF SITES WITH HOUSING POTENTIAL

AGREED that:

1. The report be noted.

2. When sending out the assessments, Spatial Planning will provide explanatory notes.

3. The Spatial Planning Manager will discuss the possibility of providing full size maps during consultations with the Head of Planning.
PCL
12/11
ANY ISSUES RAISED BY PARISH/TOWN COUNCILS
 
7.00 - 8.30pm

Preamble

ItemPreamble
PCL
7/11
The evacuation procedure be noted.
PCL
8/11
Councillor Cook declared a personal non prejudicial interest for the Consultation on Proposed Changes to the Early Years Services item due to the fact that his wife was a childminder.
PCL
9/11
The minutes of the meeting held on 20th June were agreed as a correct record subject to clarification that Cllr Ross Patterson was in attendance as a representative of the Ingleby Barwick Parish Council.
PCL
10/11
Beccy Brown, Administration Review - Programme Manager, informed members of the Forum on the consultation on the proposed changes to the Early Years Services in the Stockton Borough and sought the Forums input.

Members were informed that central Government funding had changed and as a result the funding for Children's centres, the administration of 15 free hours, support of childcare providers, work undertaken with early years and information and guidance for pre-schoolers would require review.

Members of the Forum were advised that officers had looked at a range of measures of poverty, educational development and health to identify the areas where they felt the services should be targeted. The measures had taken into account the number of children aged between 0-4 years old, Income Deprivation Affecting Children Index (IDACI) 2010 overall score (within % most deprived nationally), Number of children eligible for free school meals, Foundation stage profile (how children were achieving at the end of the reception year), The percentage of children who were fully breastfed between 6-8 weeks, The percentage of children who received their second MMR jab.

Members were provided with a map which showed the areas that together formed the Borough of Stockton, which were Central East, Central South, Central West, Eastern, Northern, Southern and Western. The information collected identified the areas most in need of the services which were Eastern, Central East, Central West and Central South. However members advised that there were many areas of deprivation within the Borough that were not in the areas identified.

The Officer noted that this had been identified from the feedback received from service users during the consultation and had shown that all areas needed to be considered and not categorised.

Officers were considering introducing a system like Tees Active who issued cards to users which varied to the circumstances of the user. The users profile would be updated annually to accommodate change in circumstances.

Sessions run at the children's centres could consist of open and closed sessions which would mean that the centres could remain open to everyone in the Borough.

It was observed that many users of the children's centres and the activities provided were being used by people who were not in depravation but enjoyed using the service and therefore travelled from other areas of the Borough of Stockton. It was also observed that people from other areas in Teesside also travelled to Stockton Borough to use the services, these users were not currently prevented from using the facilities, however the findings of the consultation could impact on the accessibility of the services to users outside the Stockton Borough.
PCL
11/11
Rosemary Young, Spatial Planning Manager (SBC) provided the forum with a report which informed the Parish Councils of the consultation on two reports. It was intended that Parish Councils would be consulted on the audit of services and facilities which formed part of the ‘Planning the Future of Rural Villages' report to ensure the information contained within the report was up-to-date and accurate. Parish Councils would also be consulted on the ‘Strategic Housing Land Availability Assessment: Draft Site Assessments' (SHLAA).

Officers received a request to provide explanatory notes on the workings behind the findings when sending out assessments.

The Parish Councils were asked how long they would like for the Planning the Future of Rural Villages consultation and 8 weeks was agreed.

Discussion took place regarding a request to extend all consultation periods for Parish Councils to 8 weeks, however following a vote it was agreed that the consultation period of 6 weeks was sufficient due to the fact that Parish Councillors were notified at Parish Council Liaison Forum of any up coming consultations and so if an individual Parish Council were not scheduled to meet during the consultation period, that Parish Council could call an urgent meeting to solely discuss the consultation. It was observed that extending the consultation period could have serious consequences for completion of some consultations.

There was also a discussion regarding the introduction of the Consultee Access system and that the Parish Councils would now be consulted online and the details of planning applications and accompanying plans would no longer be sent out to the Parish Councils and if a plan was requested a charge would be made. Members requested that big maps be provided during consultations so that the public and Parish Councillors can clearly see and identify areas. The Spatial Planning Manager advised that she would put the request to the Head of Planning but there would be a charge to whoever requested the maps.
PCL
12/11
No issues were raised.

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