Stockton-on-Tees Borough Council

Big plans, bright future

Corporate and Social Inclusion Select Committee (ceased to operate 03/06/2015) Minutes

Date:
Tuesday, 26th November, 2013
Time:
9.30am
Place:
Jim Cooke Conference Suite, Stockton Library, The Square, Stockton-on-Tees
 
Please note: all Minutes are subject to approval at the next Meeting

Attendance Details

Present:
Cllr Mick Stoker(Chairman), Cllr Tracey Stott(Vice-Chairman), Cllr Derrick Brown, Cllr Michael Clark, Cllr Jean Kirby, Cllr Terry Laing, Cllr Norma Wilburn and Cllr Bill Woodhead.
Officers:
G Birtle, J McDonald, P K Bell, M Jones, J Trainer (LD) J Danks, G Cummings (R) M Chicken, B Jackson (DNS).
In Attendance:
None.
Apologies for absence:
Cllr Julia Cherrett.
Item Description Decision
Public
CSI
29/13
EVACUATION PROCEDURE
 
CSI
30/13
DECLARATIONS OF INTEREST
 
CSI
31/13
MINUTES FOR SIGNATURE - 16TH JULY 2013
AGREED that the minutes were signed by the chairman as a correct record.
CSI
32/13
DRAFT MINUTES - 15TH OCTOBER 2013
AGREED that the minutes be approved.
CSI
33/13
REVIEW OF NORTH EAST PROCUREMENT ORGANISATION
AGREED that:-

1. The decision made by Leaders and Mayors and the NEPO Joint Committee to create a smaller and re -focused NEPO that reports through ANEC be supported and endorsed.

2. The need to develop and implement a revised structure for a re-focussed NEPO with appropriate number and grade of posts and management structure given the changed accountability arrangements with ANEC be supported and endorsed.

3. Following the work of the committee in reviewing the areas of external third party expenditure that should be procured at a regional level, the Select Committee recommends the following list is put forward to feed into the NEPO transition process:-

• Clothing & Uniforms
• Mail Services
• Office, Commercial & Domestic Furniture
• Stationery
• Fuel
• Vehicle Leasing, Hire and Purchase (but to include flexibility to procure at both local and national level depending on the particular requirement and situation)
• Vehicle Parts - tyres and tubes
• Playgrounds & Horticultural Equipment & Materials (but to include flexibility to procure at both local and national depending on the particular requirement and situation)
• School & Library Books
• Electricity, Gas and Water
• Cleaning & Janitorial Services
• Arts & Craft, Toys, Audio Visual & Sports Equipment Supplies
• Financial Services (but limited to banking and audit)
• Temporary, Interim and Agency Staff (except for trade and manual workers which is done at local level)
• Social Care - Equipment and Adaptations

4. A further report be presented to the Select Committee when the details of the revised NEPO scope and structure has been developed.
CSI
34/13
REVIEW OF STREET CAFé FURNITURE AND A-BOARD
ADVERTISING

AGREED that the information be noted.
CSI
35/13
WORK PROGRAMME
AGREED that the Work Programme be noted.
CSI
36/13
CHAIR'S UPDATE
The Chair had nothing to report.
9.30am - 11.30am

Preamble

ItemPreamble
CSI
29/13
The evacuation procedure was noted.
CSI
30/13
There were no interests declared.
CSI
31/13
The minutes of the meeting held on 16th July 2013 were signed by the Chairman as a correct record.
CSI
32/13
Consideration was given to the draft minutes of the meeting held on 15th October 2013.
CSI
33/13
Consideration was given to a report that had been presented to the NEPO Joint Committee on the outcome of the Strategic Review of Procurement (the NEPO Review). The report highlighted the next steps agreed by the Regional Leaders and Mayors Group.

All member Authorities were consulted as part of the independent review, and the Joint Committee, Leaders and Mayors had all had an input into the process. The results of the review were presented to the Joint Committee for approval on 22 October 2013 and these were detailed within the report.

The independent review put forward four options for the future of NEPO and these were detailed within the report.

The preferred option for the future of NEPO had been identified by its member Authorities as option four, to transform NEPO into a smaller and re-focused organisation that reported through the Association of North East Councils (ANEC), but retaining its name and brand. Leaders and Mayors had also approved proposals to:-

• Support the key role for elected Members in overseeing any refocused NEPO arrangements
• Remain committed to the concept of collaborative procurement
• Seek to reduce NEPO's current costs and structure
• Deliver a series of identified ‘easy wins' to build trust and a collective ethos, e.g. collaborative highways procurement and accept there is no rational for seeking mandate collaboration where there is no consensus e.g. social care
• Clarify and refocus the role of local authority procurement leads

An Advisory Board made up on elected Members and an Officer Transition Steering Group had been put in place to oversee the transition process to the new NEPO structure. Discussions to clarify potential finance, HR, legal, IT and procurement issues were in progress and in addition a ‘stocktake' of NEPO's current activities and existing contract had taken place. The stocktake would be reviewed by the 12 member Authorities to confirm what they were and wish to continue to be committed to.

Members considered the findings of the Independent review of NEPO and options for the future. Members were particularly concerned about accountability, structures, and focus of NEPO and felt that option four sought to address these concerns. However, Members felt that they could not fully endorse this option until the transition work, including a regional agreement on the categories of spend NEPO would focus on, had been complete, therefore a further report was requested to detail the revised scope and structure of NEPO once the details of this option had been developed. Members also highlighted the aim that the smaller refocused NEPO leads to a reduced fee for the Authority.

Members noted a need for flexibility to procure at on an individual level, on a local, Tees Valley, level, as well on a regional level. Members listed the areas of external third party expenditure that Stockton should procure at a regional level.
CSI
34/13
Members received information regarding the Stockton Planning Policy and Guidance for Street Cafe, Shop Goods and A-boards on the Highway from Barry Jackson (Development Services Manager).

The Planning Policy Guidance highlighted:-

* The objectives
* Liability
* General Guidance
* Specific Guidance Street Cafes
* A-boards
* Displays of shop goods
* Enforcement

The main issues that were discussed were as follows:-

* Any planning applications need to be dealt with on their own merits
* Cafe furniture needs to be looked at as a recent high court decision allowed a lawful development case
* The Stockton Pilot Scheme
* Businesses need to be given clear guidance
* A good basic voluntary code is needed to give basic guidelines
* Street Cafe Furniture and A-boards can give an area character if they are done in the right way

Members agreed to discuss the use and location of A-boards and Street Cafe Furniture at a future meeting with representatives of trade associations and disability groups.
CSI
35/13
The work programme was noted.
CSI
36/13
There was no chairs update.

Can't find it

Can't find what you're looking for? Let us know and we'll do our best to point you in the right direction