|The Committee received feedback from Standards Committee Members who had observed the following meetings: -|
· Council - 17 October 2007
· Planning - 31 October 2007
· Planning - 21 November 2007
Observers reported that they had no major concerns relating to the conduct of the meetings. However, some indicated that they considered that the acoustics in the Council Chamber were poor and that it was particularly difficult to hear proceedings in the Public Gallery. It was suggested that an audio speaker be sited in the gallery.
The Committee noted that the Council Chamber was fitted with microphones and an amplification system to assist hearing. An Observer, at a previous meeting, had expressed concern about acoustics, particularly when the amplification system was turned off during private sessions. The system allowed debate to be heard in an anteroom and there were difficulties and concerns associated with isolating the system to the Council Chamber only.
Officers indicated that they would investigate this issue in further detail.
|The Committee received feedback from Members who had attended the following meetings of Town and Parish Councils: -|
Grindon Parish Council - 9 October 2007
Billingham Town Council - 16 October 2007
Egglescliffe and Eaglescliffe Council - 18 October 2007
Stillington and Whitton Parish Council - 6 November 2007
Copies of assessment sheets completed as a result of attendance at the meetings were circulated.
Following discussion Members indicated what feedback they wished to provide to each Council. Feedback would cover the following areas: -
· Procedure for resolving to exclude the press.
· Declarations of InterestIntroduction of Standards Committee
The Introduction of Standards Committee Members attending meetings would be raised with Council's when arranging attendance at future meetings.
|Members considered a report that provided information relating to Members and Officers Interests. Information provided covered the following areas: -|
· An update on the Members Register of Interests forms
returned following the adoption of the new code.
· A flowchart providing advice to Members on declarations of interest.
· Audit Commission data matching exercise.
· Advice issued to Members.
· An inspection of the Officers Register of Interests.
· Officers registration of interests and a flowchart providing
advice on disclosure.
· Schools Register of Employees.
Members considered the information provided and requested that the flowcharts discussed be circulated to Members and Officers as appropriate.
|The Committee considered a report that provided details of new guidance recently issued by the Standards Board in relation to the revised Code of Conduct.|
It was explained that the Standards Board had produced a range of online Codeof Conduct fact sheets, providing guidance and information on topics identified asreceiving the most interest from people working with, and applying the RevisedCode. The fact sheets could be accessed on the Standards Board website.
The Committee noted that copies of the fact sheets relating to gifts andhospitality and personal and prejudicial interests had been circulated to allMembers, Heads of Service, the Corporate Management Team, PrincipalSolicitors and Democratic Services Team Leaders. Officers were asked if they could, as appropriate, circulate the information to others within their service areas.
Town/Parish Clerks were sent copies of the fact sheets regarding the ethicalframework and personal and prejudicial interests, and were asked if they couldbring them to their Councils/Councillors attention.
Attached for the Committees consideration were the following fact sheets: -
· Disclosing Confidential Information
· Gifts and Hospitality
· Lobby groups and declarations of interest
· Personal and prejudicial interests
· The ethical framework for local government.
The Committee agreed that details of this information be placed on the Councils website; the report and guidance would again be drawn to the attention of all Members (including Co-opted Members), appropriate Officers, and Town/Parish Clerks. Copies of the fact sheets would also be provided for the political groups and placed in the Members' Library.
|The Committee considered a report that provided details of a proposed guide regarding the application of paragraph 12 (2) of the revised Code of Conduct.|
Members were reminded that the paragraph 12(2) provided that a Member with a prejudicial interest may attend a meeting, but only for the purpose of making representations, giving evidence or answering questions and only if the public had the same rights.
The provision did not allow a Member with a prejudicial interest to participate in the debate on the matter to which the interest related.
Once the Member had made representations, answered questions or given evidence, prior to any debate, they had to then leave the meeting room, and not seek improperly to influence the decision on the matter.
In order to assist Members and Officers (particularly Members with prejudicial interests wishing to use paragraph 12(2), Chairs and Officer advisors), a guide to applying the paragraph had been drafted and was provided to the Committee.
A copy had been circulated to Members and Officers for comments.
The Committee considered that the guide would be extremely helpful to Members and Officers and agreed that it should be re-circulated and drawn to the attention of those Members and Officers detailed above and Town and Parish Councils.
It was explained that once paragraph 12(2) had been used by a Member with a prejudicial interest, at a meeting, it was essential that this was evidenced appropriately in the minutes of the meeting. The Committee agreed that the following form of wording should be brought to the attention of Democratic Services Officers and they be asked to consider using it in relevant minutes: -
declared a personal and prejudicial interest in this matter/item
,due to... (description of nature of interest), but made representations/gave evidence/answered questions under paragraph 12(2) of the Code of Conduct, and then left the meeting room.
|The Committee considered a report that provided details from the local filter pilots, which had been presented to the recent Annual Assembly of Standards Committees.|
At the Assembly a representative from South Cambridgeshire District Council presented details of their local filter pilot, which was carried out under the provisions in the then Local Government Bill.
The Committee considered copies of a flow chart used in the pilot,together with case examples explaining how South Cambridgeshire applied theprocess in practice.
The Committee also considered a report from the Hampshire and Isle ofWight local filter pilot, which involved a joint committee arrangement.
It was explained that the reports and the information they provided built on thetraining provided on 25 October 2007 which was facilitated by Peter Keith Lucas andcontained an afternoon session of practical consideration of the local filter process.
Further role specific training would be required once the Council had establishedthe panels which would be necessary to consider complaints at first instance; toconduct reviews and to investigate/determine allegations.
It was explained that the Bill had become law, and regulations and guidancewould, in due course, be consulted on and introduced to assist Councils to takeon the new local filter process.
|Consideration was given to a report that provided details of commendations and complaints received during the second quarter of 2007/08 (July to September 2007 inclusively).|
During the second quarter the Authority had received 228 complaints (compared to 203 in the same period in 2006/07) and 424 commendations (compared to 419 in the same period in 2006/07).
Members were provided with a breakdown of complaints and commendations by Service area and noted some of the main messages from the second quarter information.
|The Committee received and considered the following information: -|
1. Weightmans - Ethical Standards Clinic - September and October 2007
2. Standards Committees Annual Assembly: -
· Striking a balance: Disclosure and public interest
· The daily detail - issues one, two and three
3. Communication, Engagement and Consultation Strategy
4. Weightmans - Local Government and Public Involvement in
Health Act -Conduct in private capacity
5. Weightmans - Adjudication Panel Case Summaries
|The Committee was provided with the Forward Plan for 2006/2008.|
|Members of the Committee were provided with another opportunity to view a DVD produced by the Standards Board for England which used a ficitonal planning application dispute to illustrate the key changes to the revised Model Code of Conduct.|
The DVD examined the rules about declaring interests, disclosing confidential information and bullying.