Stockton-on-Tees Borough Council

Big plans, bright future

Stockton Youth Assembly Minutes

Date:
Tuesday, 16th September, 2014
Time:
5.00 p.m.
Place:
Community Zone, North Shore Academy, Talbot Street, Stockton-on-Tees
 
Please note: all Minutes are subject to approval at the next Meeting

Attendance Details

Present:
Jessica Belch (Chair), Angelica Andrejczyk, Chloe Armstrong, Oliver Crisp, Cllr David Harrington, Sarah Hurst, Ciaran Poole and Kathryn Wake.
Officers:
Karen Dear (CESC); Carly Machin (PIE); Nigel Hart, Margaret Waggott (LD).
In Attendance:
Sarah Wilson (Office of Cleveland Police & Crime Commissioner).
Apologies for absence:
Cllr Mrs Ann McCoy
Item Description Decision
Public
SYA
16/14
DECLARATIONS OF INTEREST
 
SYA
17/14
MINUTES OF THE MEETING HELD ON 15TH JULY 2014
AGREED that the minutes of the meeting held on 15th July 2014 be agreed as a true record.
SYA
18/14
GIVE IT A GO APP
AGREED that:-

1. The development of the Give It a Go App be noted.

2. Consideration of how best the Council's own activities/events could be registered with the App be carried out by the Office of the Police Commissioner in consultation with SBC Communications.

3. The suggestions of the SYA regarding other possible organisations likely to be interested in registering for the App be noted, along with the suggested inclusion of a review facility.

4. An invitation be extended to the Police & Crime Commissioner to meet both the Chair of the SYA and Cllr Harrington to discuss how the reported handling of anti-social behaviour in Ingleby Barwick can be most satisfactorily addressed.
SYA
19/14
VOLUNTEERING IN STOCKTON
AGREED that consideration of the item be deferred until the November meeting.
SYA
20/14
CHILDREN IN NEED - FRIDAY 14TH NOVEMBER 2014
AGREED that:-

1. The opportunity for SYA members to participate in the BBC Children in Need event be noted.

2. Youth Direction arrange an informal meeting with interested SYA members to discuss possible options for participation, and advise SBC Events Team of any chosen theme for their participation.

SYA
21/14
MAKE YOUR MARK CAMPAIGN
AGREED that the proposals for the local delivery of the Make Your Mark campaign be agreed.
SYA
22/14
TAKE OVER DAY 2014
AGREED that:-

1. SYA note national Takeover Day' on Friday 21st November 2014, including the potential options for involving the Council.

2. SYA members promote nation 'Takeover Day' within their own school/organisation and encourage people to register their participation via the official website.
SYA
23/14
INTERIM STOCKTON YOUTH ASSEMBLY ANNUAL REPORT
AGREED that:-

1. The summary of SYA activity for the year to date be noted.

2. An SYA Annual Report be produced reflecting the work of the Assembly as outlined; and a draft be submitted to a future meeting for consideration.
SYA
24/14
UPDATE ON STOCKTON YOUTH ASSEMBLY ACTIVITY
AGREED that:-

1. The update on SYA activity be noted.

2. Youth Direction review SYA members progress made towards the Youth Voice Award accreditation.
SYA
25/14
FORWARD PLAN AND DATE AND TIME OF NEXT MEETING
AGREED that the Forward Plan be noted.
SYA
26/14
ANY OTHER BUSINESS
AGREED that Youth Direction and Democratic Services review the current representation on the SYA with reference to the attendance log for SYA meetings, with a view to identifying where any gaps in representation existed so that attempts could be made to secure new nominations both for the period up until February 2015; and thereafter once the new term of the SYA commenced.
5.00pm-7.00pm

Preamble

ItemPreamble
SYA
16/14
There were no Declarations of Interest declared.
SYA
17/14
Members of the SYA considered the minutes of the meeting held on 15th July 2014.
SYA
18/14
Sarah Wilson, Office of the Cleveland Police & Crime Commissioner, introduced members of the SYA to the work carried out to date to develop a mobile App entitled 'Give It a Go' which sought to direct young, and older people, to activities within the sub region that they may wish to participate in.

The development of such an App had been initially discussed at the SYA Annual Debate in September 2013 and was being introduced in response to a common complaint by young people in their contact with local police that they had nothing to do. It was hoped by developing such a website in partnership with Teesside University, and with involvement of local Councils, community groups and youth groups, that people accessing the App would be more informed about what was going on in their area, and it would lead to less incidents of Anti-Social Behaviour. To date, over 40 different organisations had registered with the site, seeking to promote 37 different activities. It was hoped to generate registration of 100 different activities before the App was launched to the public.

Stockton Borough Council had part funded development of the App and it was hoped that it too would publicise its own events and activities. It was noted that this would be facilitated more easily if the App was capable of receiving a RSS feed.

Members of the SYA suggested that Parish/Town Councils, Community Centres and local schools may well be interested in registering on the site, as well as sporting organsiations including national ones with Centres of Excellence in this region. The SYA also suggested that it would be useful for the site to contain the ability to review activities as many young people were inspired to attend events/activities if endorsed by others.

The Chair commented on how the Police were currently dealing with Anti-Social Behaviour at Tesco Car Park in Ingleby Barwick and Cllr Harrington suggested that Sarah report this back to the Police & Crime Commissioner with an invitation to meet and discuss this particular problem with both him and the Chair of the SYA at his convenience.
SYA
19/14
Consideration of this item was to be deferred until November at the request of the lead officer for this area.
SYA
20/14
It was noted that Stockton High Street would this year play host to the BBC's annual Children in Need event on the evening of Friday 14th November. SYA members were encouraged to consider ways in which they could support the event, which this year would be based around a 'Onesie' theme.

Children in Need fund raising packs would be available from the Children in Need website in October, the BBC had indicated they were likely to pick up on any interesting fund raising activities and may feature them during the televised recording of the event.

There would also be fund raising activities such as a zip wire challenge, pillow fight duels, with more activities expected to be announced in due course.

Youth Direction had alreay began to consider possible fund raising activities such as a 'virtual' Lands End to John O'Groats cycle ride and were open to other ideas from SYA members under the SYA banner. Youth Direction would arrange an informal meeting with interested SYA members to discuss possible options.

SYA
21/14
The SYA were advised that the national Make Your Mark campaign had been launched on 12th August 2014, and since that time each member of the Assembly had been contacted and invited to a strategy meeting to plan how the campaign locally might exceed a target of 3,800 completed ballot papers by the beginning of October.

Schools and youth clubs had also been contacted in the period since and members of the SYA present outlined how they would promote the campaign within their school/college. The Chair urged everyone to support the campaign wherever possible and pledged her willingness to attend any school assemblies to help promote it.

The deadline for make your mark ballots was 6th October allowing papers received to be counted on that day. SYA members were invited to come to the count at the Youth Direction office on 6th October. The results would be processed and taken to the count at the regional convention on 11th October 2014.
SYA
22/14
The SYA were informed that Friday 21st November 2014 was 'Takeover Day' organised nationally by the Children's Commissioner for England, offering children and young people the chance to work with adults for the day and get involved in decision making.

For the last three years over 40,000 children nationally had taken part 'taking over' for the day local businesses, schools, police and fire services, banks, local Councils etc. It was hoped that this year, participation could be increased to over 50,000 nationally.

Takeover information packs were available on the Commissioner's website www.childrenscommissioner.gov.uk/takeover_day and members of the SYA were encouraged to promote the day within their school/organisation and register their interest and proposed takeover activity.

Options for involvement of the Council could include any of the following:-

• A young person to become Chief Executive/Mayor/ Council Leader for the Day This could involve a competition asking the young people to write up to 200 words about why they would like to be in that role for the day, and then selecting a winner from the entries.

• Arrange for the Mayor, Councillors or Cabinet Members to visit a local school / college for an ‘Any questions' session about their role. This could be tied into the Takeover Day lesson plan activities, PSHE or Citizenship;

• Invite students studying a planning course to attend a ‘mock' planning meeting to consider planning applications that have previously submitted to the Council.

• Organise a budget setting and cost saving simulation activity in a local school/college to help the young people understand some of the issues involved in such decisions. There a variety of examples available on the internet.

• Invite schools/colleges to bring their school councils / student voice to the Town Hall to meet the Mayor and find out about local decision making.

The Chair advised that this initiative was something supported nationally by the British Youth Council. Officers suggested that it may compliment work experience programmes and give young people a brief insight into specific jobs/careers; and if supported this year, could be developed further for next year to encourage more local businesses to be involved.
SYA
23/14
Consideration was given to a review of the work of the SYA in the time since its inception in September 2013.

The SYA work programme was agreed at the first Borough-wide Annual Debate and significant progress had been made since in addressing the issues identified. A number of items/issues remained on the work programme to be addressed, and these would form the basis of the Forward Plan for the SYA for the remaining term of its office up until February 2015.

SYA members had also undertaken a host of activities designed to assist their confidence and develop new skills, including participation at British Youth Council events and activities. The SYA also now had a presence on the Council's website which would assist in the promotion of its aims and objectives to a wider audience of young people.

It was noted that the intention from this point onwards was to produce a glossy summary of information and photographs based on the reported SYA activity throughout the year, which would be published towards the end of the current SYA term, and be made available on the Council's website with hard copies distributed to schools, colleges, youth clubs etc. This would provide a fitting public record of the work undertaken by the first ever formally constituted SYA, and provide a legacy for the next SYA membership and introduce some continuity going forward.
SYA
24/14
Activities that had taken place since the last SYA meeting were summarised.

Reference was made to the particularly successful SIRF VIP Event for SYA members and other young people in the Borough, which included a variety of activities and displays and was attended by over 80 guests.

Several members of the SYA also engaged in the Volunteer @ Stockton Weekender experience from 25-27th July and sampled some of the various activities associated with a festival such as being part of the box office, street crew, research assistants and site dressing.

Reference was made to progress made by members towards the British Youth Voice Award accreditation which chronicled their learning and development activity whilst a member of the SYA,and progress would be addressed by Youth Direction prior to the next meeting.


SYA
25/14
Consideration was given to the Forward Plan, which outlined the items to be discussed at the next formal and informal meetings.
SYA
26/14
Discussion took place around the current membership of the SYA with a view to clarifying where any gaps in representation currently existed.

It was noted that letters would shortly be sent out to all invited representatives of the SYA seeking nominees for the next term of the SYA which would follow the MYP elections in February 2015. However, in the interim, it was suggested that Youth Direction and Democratic Services review the current representation on the SYA with reference to the attendance log for SYA meetings, with a view to identifying where any gaps in representation existed so that attempts could be made to secure new nominations both for the period up until February 2015; and thereafter once the new term of the SYA commenced. It was noted that any nomination should be democratically selected by the school/organisation concerned.

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